Unlock Hyperautomation with SharePoint eSignature and Approvals Integration in Microsoft Teams

In today’s fast-paced business environment, every minute counts. Organizations are constantly seeking ways to streamline operations, enhance workflow efficiency, and ensure compliance with ever-evolving regulatory requirements.

If these challenges sound familiar, you’re in luck—there’s a powerful new solution that’s already within your Microsoft ecosystem. The new integration of SharePoint eSignature services with the Approvals app in Microsoft Teams is designed to tackle these very issues, offering seamless digital signature capabilities directly within your favorite collaboration platform.

This isn’t just about digitizing signatures; it’s about transforming the way your business handles approvals altogether — making them faster, more accurate, and fully compliant with legal standards.

Businesses Should Embrace SharePoint eSignature and Approvals Integration

Let’s face it—traditional approval processes can be a bottleneck. Whether it’s chasing down signatures or ensuring that everyone who needs to review a document has had their say, the old ways are slow, prone to error, and quite frankly, frustrating.

In today’s digital age, businesses are under increasing pressure to move faster and be more efficient. The integration of SharePoint eSignature with Microsoft Teams is a significant leap forward in this digital transformation journey. This powerful combination allows your organization to manage approval processes far more effectively, cutting through red tape and speeding up decision-making.

This powerful combination enables the initiation and management of eSignatures directly from within Teams, so your employees can stay in the flow of work without the need to jump between different platforms.

Imagine reducing the time it takes to get a document signed from days to minutes, all while minimizing the risk of errors since every action is recorded and managed within a single, unified, auditable interface. That’s a solution both compliance officers and busy managers can get behind!

Exploring the Key Features and Enhancements

Now, let’s dive into the features that make this integration a game-changer for your business:

• Direct Approvals in Teams: One of the standout features of this integration is the ability to initiate, manage, and share approvals directly within Microsoft Teams. Forget about the hassle of creating separate workflows in Power Automate—this integration lets you start approvals right from chat or channel conversations. This means decisions can be made more quickly, without leaving the conversation, leading to faster turnaround times and a more agile workflow. It’s all about keeping the momentum going without unnecessary interruptions.

• Enhanced eSignature Integration: Managing eSignatures has never been easier. With SharePoint eSignature fully integrated into the Microsoft Teams Approvals app, you can track requests, initiate signatures, and access signed documents stored in SharePoint—all without leaving Teams. This not only centralizes document management but also enhances visibility and control over your document workflows. Whether you’re working on a contract, an HR document, or any other form that requires a signature, everything you need is right there in Teams.

• Template and Customization Options: Every business has unique needs, and the Approvals app understands that. It supports the creation of custom templates for approval processes, which can be tailored with specific approvers, form fields, and workflow settings. This capability allows you to standardize and automate your approval workflows, ensuring that each process is tailored to fit your organization’s specific needs. The result? More consistent, reliable, and efficient processes that align with your business goals.
• External Sharing and Compliance: Business isn’t confined to the walls of your office—or even your organization. That’s why the ability to securely share documents with external parties is so critical. The service enables electronic signing with external parties, ensuring that your agreements are legally binding and compliant with regulations such as eIDAS. This feature expands the utility of SharePoint eSignature beyond just internal operations, allowing you to manage external contracts and agreements with the same level of security and compliance as your internal processes.
• Cost-Effective Trial Period: Still on the fence? SharePoint eSignature offers a trial period through June 2025, allowing you to test the service with up to five eSignature requests at no cost. This pay-as-you-go billing model provides a risk-free opportunity for your organization to evaluate the service’s benefits before making a larger commitment. It’s a perfect way to see firsthand how much time and hassle this integration can save your team.

Pricing and Availability

Let’s talk numbers. The SharePoint eSignature service is designed with flexibility in mind, offering a Pay-As-You-Go Pricing model. Each transaction costs just $2.00 and covers requests involving up to 10 recipients. Whether you need to process a few signatures or hundreds, this pricing model ensures that you only pay for what you use, making it an economical option for businesses of all sizes.

As for availability, the service is currently available in the US, but you won’t have to wait long if you’re based elsewhere. The service is set to expand to other regions, including the UK, Canada, and the EU by the end of 2024, with broader global availability projected for 2025. This means that no matter where your business operates, you’ll soon be able to take advantage of this integrated solution.

Conclusion: Why Now is the Time to Make the Switch to SharePoint eSignature Approvals in Microsoft Teams

If you’re still relying on outdated, manual processes to manage approvals and signatures, now is the time to make a change. The integration of SharePoint eSignature with Microsoft Teams doesn’t just digitize your processes—it transforms them. It makes your workflows faster, more efficient, and more secure. It eliminates the frustration of chasing down signatures and ensures that every approval is documented and compliant with legal standards.

Key Takeaways

The integration of SharePoint eSignature with the Microsoft Teams Approvals app is a must-have for any Microsoft 365-based business looking to streamline its operations and stay competitive in today’s fast-paced environment.

Let’s recap the key benefits:

• Streamlined Approvals: Manage and approve documents directly within Teams, reducing the need for multiple platforms and improving decision-making speed.
• Centralized Management: Enhance visibility and control over document workflows through a single interface in Microsoft Teams.
• Flexible and Economical: Pay-as-you-go pricing ensures that you only pay for what you use, making Sharepoint eSignature suitable for businesses of all sizes.
• Global Expansion: With upcoming global availability, organizations worldwide will soon be able to benefit from this integrated solution.

Contact Proactive Technology Management to Get Started Today

Ready to take the next step in your digital transformation journey? Contact Proactive Technology Management today to schedule a free consultation and learn more about how this integration can benefit your business. Our team of experts is here to help you leverage Microsoft Teams Approvals and SharePoint eSignature together to enhance your operations, improve efficiency, and achieve your business goals.

Learn More

To read more about how Proactive Technology Management’s Fusion Development team is transforming modern work with cloud-native, AI-driven end-to-end business process automation solutions, visit our Fusion Development landing page.

For more information about SharePoint eSignature and the Microsoft Teams Approvals integration, visit the official Microsoft documentation for eSignature and for Approvals in Microsoft Teams.